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Desk Booking

An intuitive and smart way to reserve desks. Enable users to book, modify, and extend desk reservations via web or mobile.

Break free from legacy debt. We engineer seamless digital experiences, modern cloud-native architectures, and AI-powered backends that accelerate performance across your front and back offices.

// About EasyDesk

An intuitive and smart way to reserve desks. Enable users to book desks, modify and extend reservations via web or mobile.

EasyMeetings
// Features

EasyDesk is a desk booking system that allows you to plan a safer hybrid office environment for your team with proper desk management and physical distancing.

EasyDesk is a digital record-keeping system that houses all the variables of your hot desking arrangement in your office. It’s all at your fingertips—Assign desks for specific periods of time, know who’s sitting where, have the means to contact them, see how many spaces you have left, make sure that a physical distance is always maintained and more.

// Quick Booking
Intuitive and quick desk booking.

Whether you have hot desks, open workstations, or are planning to implement physical distancing, desk booking software is imperative. With EasyDesk, your workforce will have easy access to desk availability and quick on-the-fly desk reservations via mobile, kiosk or web interface.

  • With a real-time floorplan, your Office admins no longer have to be the gatekeepers for desk reservations or the welcoming committee for remote employees. Find anyone quickly and easily.
  • Allow people to view which desks are available within your premises and book one, two, or more desks with just a few clicks. People can book a hot desk on the fly via mobile or touch-screen or web.
  • The touchscreen desk display allows users to see bookings, view booking details, book the desk and ability to check in and check out for proper occupancy.
// flexible Seating Plans
Easy to set up and flexible enough to manage your seating plans

With EasyDesk, you can set up some desks as 100% flexible workspaces that can be booked by all employees at all times of the day, while other desks are reserved for a particular department. EasyDesk gives you the freedom to set up your desks according to your requirements.

  • Setup and configure each desk with full control over amenities, locations, and assignments from the same place.
  • Ability to upload your own office floor plan and set up desks that are bookable across the floor.
  • Set up bookable desks to be "self serve" or "by request". Create various booking restriction based on time, date, user or department. Configure check-in or release rules based on time.
// Insight Analytics
Gain valuable insights and space usage analytics

With EasyDesk you get valuable insight on ow your workforce is utilizing shared workspaces. This allows you control costs while keeping up optimal utilization of their space to create an environment where employees can meet safely and exceed the mission of the organization.

  • Empower your leadership team with the accurate, real-time data they need to make strategic decisions.
  • Gain critical insights into how you currently use your space to identify areas of cost reductions, efficiency improvements or even making sure that your workforce is following physical distancing
  • At a high level, EasyDesk provides actionable data to track and maintain your space and occupancy information—identifying who sits where, understanding how much space your organization has, how it is categorized, how it's being used, and projecting and forecasting how much real estate you will need in the future.
// real-time views
Technology for real-time views of occupancy

Our automated and integrated workplace devices offer real-time, objective data on occupancy and utilization with passive, infrared IoT sensors. EasyDesk can be integrated with any desk display device or occupancy using their APIs.

  • By easily integrating with various IOT sensors and desk panel display, EasyDesk can provide you with accurate data on space utilization to reduce costs on resources and eliminate wasted resources.
  • Once booking is done, EasyDesk allows your workforce to digitally check in or occupy desk manually via QR code, RFID or using our mobile app manual check in feature.
  • Our desk display panel allows your workforce to view desk booking details, extend booking if available and do check-in or release the desk.

FAQs

Find answers to the most common questions about Desk Booking (EasyDesk)

Desk Booking Software allows employees to reserve office desks in advance, supporting hybrid workplaces and flexible seating arrangements.

EasyDesk desk booking software makes running hybrid workplaces easy. Your employees can see when their colleagues are scheduled to work on-site and make a desk booking near them to collaborate efficiently in person.

Yes. Interactive floor plans display available and occupied desks in real time.

Yes. Employees can reserve desks only when they plan to work from the office.

Yes. Group bookings simplify project collaboration.

EasyDesk allows your company to define rules how and when employees can reserve shared desks. Rules often include booking windows, check-in requirements, and desk cleanup expectations. Hot desk booking software helps enforce these rules automatically.

Yes. Administrators can monitor desk utilization and office occupancy trends.